Advisory Board Minutes




	In writing up these minutes I am more excited for the center than ever before, thank you all for your time, talents and energy of all kinds. Also, someone called a few minutes ago offering us 4 separate weeks in Tahiti to auction off. The only catch is the minimum bids must cover the $500 fee per week he is wishing to avoid. I will bring it to the AB as he provides more details. I have always wanted to go to Tahiti. Minutes of CWG & Humanity’s Team Center Advisory Board Meeting of 8/16/04 Prior to the meeting we will have a meditation/holding consciousness for the success of all those involved with the CWG & HT Center of Portland As a new feature Patrick has been asked to be our Illusion/Shadow watcher “In the light of all eternity, does it really matter?" - Ramtha Items in BOLD were Agenda items Visions for the Center – Jerry’s Commitments to the Center – I talked about how the center was a couple of years ahead of schedule when we moved in to the Salmon Street building and I have been playing catch-up ever since and my vision has not been clear so the center has reflected that back. I handed out a sheet outlining all the visions we had come up with over the 2 + years of our existence and on the other side put down the mission and purpose and beliefs of HT. It was decided we would do a short business meeting next time on 9/13 then spend the majority of the time doing a visioning process led by Roberta Winn that will leave us with huge amounts of raw material to pull together as a vision/mission for the CWG/HT Center of Portland. Thanks Roberta for stepping up! I also handed out groups we had proposed to offer in the beginning and the By-Laws of CWGCOP. I committed to holding the vision at every AB meeting and in all my work or play at the center (more commitments to follow in these minutes.) Financial Report (Lynn has moved out) (Doyle has signed) (Should We Give 10%) (What the Bleep Author Fred Alan Wolfe speaking at NR Book Store 1/14/05) – We now have the whole upstairs available (3 rooms for practitioners.) I forgot to mention one person wants to use the long room nest to the old Reiki Room for weekends for $100/month for something over a month. I sent out a separate email on this. The situation with Doyle is now stable. Should we give 10% of our income for worthy causes has been sent to the parking lot (a new feature to put things off but not forget them.) The parking lot is below. We decided we would have our fundraiser on 1/14/05 anyway since we have the sanctuary reserved and Don Eaton set up. We have $788.11 in the bank and projecting forward with regular contributions and expenses we will be short of the rent on September 1^st. We will have the rent before the 10^th, which is when penalties would be incurred. Through some extra donations that came in last summer we were able to buy air conditioners for upstairs and had a month’s rent in reserve. That reserve has been gone since one of our practitioners left that rented from us. The heavy utility bills during the winter drained our reserves also. Some people stepped up to fill those gaps along the way. We have 3 regular contributors and Doyle is committed to $300 per month rent. The total is $820 per month. Our expenses in the summer (lower utility bills) are $1227.50 per month. To pay our bills we require additional cash flow from donations or room rentals of $407.50 per month at this time. For historical perspective, I shared that when we signed the lease and started renting here we had 4 regular forms of income. 2 renters and 2 contributors. Our income was $900/Month and expenses were $1185/Month. So at that time we required additional cash flow from donations or room rentals of $285/Month. We have managed to pay the rent, not always on time, and without penalty or concerning our landlord every month for over 15 months. So at this time we require additional cash flow from donations or room rentals of $122.50 more than at the beginning or our lease. A commitment I make to the center as an interested party (we have no official members) is to continue to pay 10% of my income to the center (up from 5%) for this year. A commitment I make as director is to report or make observations about our finances and financial position as a center without judgment. I observe without judgment toward myself that I have up until this meeting not always done that. I observe that sometimes I brought huge amounts of fear, that I now know were not productive or conducive to the financial health of the center. My intention is to let you come to whatever conclusion you may. I commit to being accountable to the advisory board around that intention. Having a Physical Location for the Center - Yes or No – After much discuss a unanimous yes! If Yes - Staying Here or Moving – Business Planning – After much discussion, we voted that we will stay at the Salmon location and revote after our visioning is complete – the vote to stay was 8 of 14. Business Planning – this special meeting was called to look at our needing a more stable financial base. It was observed that with an increase in our regular donation base it would be more easy to meet our bills each month. It was observed that there are many other sources of financial abundance available on an ongoing basis for the center. It was decided to take up business planning again when there is a clearer vision for the center. Someone commented that people would be more willing to be regular contributors of time and energy when they know what they are contributing to. (to the parking lot) Adjusting Corporate Documents to reflect unlimited potential – Patrick has already started marking up our corporate documents for revision and will report back at our next meeting. Irene volunteered also. (to the parking lot) Organization – Changes in Board of Trustees – Nominations from AB – Anna and Paul have been on the Board of Trustees with me since the beginning. Anna has been inactive for well over a year and Paul inactive for a time and is back . Both are leaving the Board of Trustees by their choice. I explained again that the AB is charged with directing the center. The Board of Trustee, since they could be sued by outside agencies or persons, etc. has the ability to override decisions of the AB if they thought the decisions would put the CWGCOP in jeopardy. None of that has ever happened. The Board of Trustees met two times 2 years ago to set up bank accounts and sign papers. We have not actually met again since, and have only met on paper to fulfill the requirement to have a yearly meeting to be a non-profit corporation. Roberta Winn, a long time supporter of the center, advisor to myself, and the AB, volunteered to be on the BT months ago. Patrick Walsh volunteered to be on the BT at our last AB meeting. He has been a regular at the center for several months and is now a part of HT US Leadership along with myself. Since there were no other volunteers, they are the new additions to the BT. We are required to have a minimum of three. Thank you Roberta and Patrick for your willingness! Thank you Paul and Anna for your efforts and service to the CWG/HT Center of Portland! Both intend to continue to be a part of the center and AB! Committees & Volunteer Coordinator Needed? Calendars – Jude will continue and I will feed her info I receive (thanks Jude!) Visioning – will be done at our next meeting Corporate Document Alignment – Thank you Patrick & Irene! Marketing all the rest go to the parking lot – we ran out of time Flyer Distribution Outreach – HT/CWG Fundraising Grants Location Areas of Outreach? 1^st Unitarian Church – New LEC – Whole Life Church – Celebration Church? Activities we may want to Add? Tomorrow’s God, Emotional Support Group, Ramtha – What the Bleep Class? New Business – Angie suggested we bring up at every group and event an opportunity for people to support the center with financial donations. We have mentioned that before and it has rarely ever happened. Commit to holding the energy for that at all meetings I attend and at the AB meetings. Irene volunteered to write up a statement we could use that would not come from a limited perspective and invite people’s support for the center. Thank you Irene! I also suggest we ask for volunteer energy. PARKING LOT (UNFINISHED BUSINESS TO BE BROUGHT UP AGAIN) Visioning Should We Give 10% to other causes/organizations/people Adjusting Corporate Documents to reflect unlimited potential Business Planning – increasing our financial base – revote on moving or not Committees: Marketing Flyer Distribution Outreach – HT/CWG Fundraising Grants Location Areas of Outreach? 1^st Unitarian Church – New LEC – Whole Life Church – Celebration Church,etc? Activities we may want to Add? Tomorrow’s God, Emotional Support Group, Ramtha – What the Bleep Class, etc?